Editor's Note: Shifang cigarette factory is directly under the State Tobacco Monopoly Bureau, one of 36 key development, "during the" economic benefit continuous growth. Enterprise has total assets of 2.5 billion, from January to August this year, sales revenue of 1.4 billion, profits of 760 million yuan, profit of 140 million yuan. The company decided to implement the 2000 Accounting computer networking, enterprise information started the journey. The success of financial management information, so that their financial work from tedious "bookkeeping, accounts" in the liberation of the real to the "management."
Application of power come from?
As the tobacco industry a special status in our national economy, the tobacco industry has been operating under the traditional planned economic system. But with the deepening of the market economy, although still in the national plan for tobacco control of the production, you can sell in this industry already facing the market. Sichuan is the largest cigarette consumer markets, the competition between the various brands of cigarettes is very intense. In such an environment, cigarette factory in Shifang been rapid development in recent years still.
However, the development does not mean there is no problem. In the occupation of the market, enterprises need timely access to financial information including various information including. Financial information is the ultimate expression of business results, financial information is to operate sales and service businesses, at different times of financial information through the transmission, enables companies to adjust business strategy tool. If there is no means of information, business market competition on the popular face of constraints. Cigarette factory in Shifang perceived financial management, albeit the original specification, but subject to the information distributed, the data flow is not timely. It is really just a department within the Finance Department's financial accounting management, is an "ex post accounts", there is no effective way to provide decision support business decision-makers, the old manual accounting and management practices were not suited to the development of plant adjustment needs.
Select from the cigarette factory in Shifang in 2000 began the construction of financial information, they have their own unique considerations. From the enterprise, the original manual financial management system standard, coupled with several years of talent pool, can be said to have laid a good foundation. Moreover, the factory also from the Provincial Tobacco Monopoly Bureau to some financial support for the implementation of this project. Another is from outside the enterprise, information is a trend in the industry have tasted the sweetness of some enterprises. In this context, the business leaders that the financial management information system of internal and external conditions have, do, do a feature on the application.
Can be said that enterprise applications and external demand as the greatest force.
Implementation of changes to the financial management
For the financial management information system, Shifang cigarette factory has set up a corporate bosses picked the first topic group of financial computerization. Financial Computerization discussion group examines a number of products on the market after the cigarette factory in Shifang Kingdee selected the company's K / 3 V8.8.2 industrial version. Network rollout to the products from the research, project after a series of bedding work, in September 2000, the formal implementation of a tobacco factory in Shifang K / 3.
Is a good financial software for financial accounting software, financial software, but also embodies the designer's understanding of financial management. Cigarette factory in Shifang the process of financial management information system, there were many traditional manual mode and advanced management thinking of the computer crash, so that financial officers feel the advanced financial management concepts tremendous impact. Software included for international, with the world of design thinking to corporate financial officers brought great thinking, and to see the cigarette factory in Shifang its gap with the international standards; in the implementation process, other enterprises with advanced management mode and Finance Department management to bring a lot of inspiration. After run-in with the modified cigarette factory in Shifang financial work great changes have taken place, the financial staff from the original accounting, reconciliation and other mechanical work towards more emphasis on financial management.
Performance analysis of the unique
In order to measure the value of IT systems, they are assessed from various angles the impact of IT systems, these rather special. Readers from the table I, II, and amount of funds used to appreciate the comparison chart cigarette factory in Shifang why can achieve financial changes.
Financial management information, saving financial officer registration books, computing balance and summary accounting vouchers, account reconciliation and other account working hours, to directly reduce the workload of nearly 80% of finance staff. Treasurer out so you can save the timing of other tasks. Without increasing labor costs, while increasing the scope of financial personnel, job number, work efficiency, work intensity has declined and the results of the work are obvious.
Financial management information to corporate financial officers will not only shift the focus of the work of a real "financial management", this work brings the benefits of other aspects. Them with financial management as the core, the logistics, capital flow into the system of unified management, finance and business, and a high degree of sharing of production data. Financial managers can purchase orders, procurement contracts, and other production tasks alone the whole of the logistics and tracking cash flow management, data acquisition system through the production of raw and auxiliary materials required for the injection to monitor the financial director can easily acquire the relevant departments progress and work performance. This will break the traditional limitations of departmental management, the integration of logistics flows, and thus more scientific in the allocation of resources within the whole plant; the same time, network technology and data sharing can be detected and timely assurances are addressed, really do to predict in advance and analysis of things in tracking and monitoring, evaluation and record afterwards. Compared with the manual, in a very short period of time, it can be a lot of information and data analysis and processing, so that ways and means of financial management is more advanced, scientific and efficient.
In addition to direct economic benefits, operating on the indirect benefits, but also generated a lot of social benefits: for example, as a cigarette factory in Shifang, Deyang City, Shifang and even the economic pillar of the local government and the relevant functional departments of the cigarette factory are very concerned about production and management, financial They often need to be submitted to the Ministry of different caliber of financial data. The completion of project financial information will increase efficiency in this respect, for the cigarette factory in Shifang good reputation.
Looking back with the network, servers and other hardware investment, Shifang cigarette factory in the project's total investment is only 3.5 million yuan. As has been relatively standardized financial management, coupled with the efforts of the application, on-line the first time after the Provincial Tobacco Monopoly Bureau in the rating, Shifang cigarette factory scores on the Computerized rejection received first hand accounts. And some enterprises with industry as early as 2096 began the implementation of computerization - and this is a "cost-effective," high application.
In order to more clearly determine the value of information systems, Shifang cigarette factory made a very detailed summary of the work. In fact, both for information or questions on the department's responsibility, cigarette factory in Shifang has a clear understanding. Change on every aspect of the analysis, information systems are not precisely reflect the kind of value?
Voice: Financial management is the implementation of a tobacco factory in Shifang K / 3 of the core content, they system is running only one year, cigarette factory in Shifang amount of funds used to reduce the total inventory of 2.8 billion, which is a remarkable achievement. However, we are more concerned about this result implies that any change at work. To this end, staff reporter interviewed Shifang cigarette factory is responsible for financial management of information technology, Vice Minister of Finance Xiang.
Application experience
Reporter: Financial information is the cigarette factory in Shifang implementation of the first management information system project, through the implementation of what you get experience?
Xiang Yu: There are two major experiences: 1, enterprise information does not lie in how much computer science experts, but rather should understand the characteristics of industry experts and understand the business enterprise with the management of participation - they want to design out of line with the actual situation of businesses, to the effective implementation of the process, this process done by computer experts out on the line; Second, the implementation process of information must have a holistic perspective, an information may be related to different manufacturers, different products , director of information technology companies how to plan, how to combine the characteristics of business, if different subsystems are all islands of information, not fully considered the feasibility of system operation, the enterprise's overall information technology is sure to fail.
Information to ensure the success of these two points must be done.
Reporter: Please talk about the implementation of financial management information difficult Where?
Xiang Yu: First, who led the direction of implementation of the system. Initially, I do not have experience, they (the manufacturers to implement the staff) how to say on how to do. Later I found some problems. Once I discovered the details of the implementation of a time not very suitable treatment, resulting in inventory systems associated with the procurement system can not smoothly. Since then, we have fully involved, I'm going to lead the implementation of the direction. From the manufacturer, they naturally want to soon put the software up and running. The system interface of each module and planning, they consider the De Bu less comprehensive. In the specific details, the technical staff very good, but overall grasp of business, we must prevail.
The second is how to change the system, the concept of the officers involved. Some people are always afraid of change. I do not advocate the implementation of IT systems personnel to preach "to increase efficiency by downsizing," I think the "increase efficiency by downsizing" is a very one-sided, and that in this case the system will enhance the implementation of the conflict with others emotions.
Some of the business sector, may also suspect that the Finance Department not later bring them a number of constraints. To know that, no matter whether the standard operating departments, generally the less the better they always want bondage. There are veterans of the support factors are important factors affecting the implementation.
Behind save money
Reporter: So, K / 3 system implementation, the relevant individuals, departments, they face major changes in what areas?
Xiang Yu: A Case Study of finance staff. Increased computerization of financial accounting, with further calculations, the speed and efficiency, so that corporate financial officers to make time and effort involved in financial management possible. For example, in the past, manual mode, the raw data to become part of the financial statements, require multiple repeated calculation and review of financial personnel, duplication of work, efficiency is not high. Finance staff usually busy afterwards, posting; the end of busy summary, reconciliation. In order to timely and accurately reported the financial statements, often sacrificing rest time, overtime late into the night are not uncommon, even a penny to several angle imbalance needs to spend tens of minutes to find and review. Traditional manual mode allows finance staff do not have time and energy to think and solve their own work places to be standardized and improved, but can not be advanced financial management. The completion of the computerization of financial and use of corporate financial level to break the constraints of this bottleneck will be rolling to the financial statements after the newspaper carried out the time from the past five to seven days down to one or two days, and eliminates the need for registration certificate and carry-over balance of work, from finance staff have time and energy to strengthen regulation. Although there is no attrition, but this would be of conservation and efficiency.
As the depth of our work, see our other departments just to get some data, not interfering in their business. Management of change throughout the community also affect these sectors. As a new mode of operation used, it tasted good, they also have a vote on a sense of investment. I once jokingly said to them: "so computer trouble, but changed them back got. "They said:" how that line? "
Reporter: cigarette factory in Shifang summary of the information referred to: "By using the K / 3 system, with great benefits, such as the 2001 overall cumulative amount of funds used to reduce inventory by 2.8 million, procurement funds over 1,700 million in interest savings. "This is two million and eight million figure out how the original system (management) Why can not obtain such benefits, I am very curious. To be specific, to talk about.
Xiang Yu: Shifang cigarette factory stock is large, the data is implemented before the occupation of the scale of capital stock in 2000 reached 8.2 billion, after computerized pressure to 5.3 million cumulative savings of 280 million yuan, a figure on the prevailing average bank interest rate 5.115 鈥?calculation, you can calculate the savings 17 million yuan a year.
Previous accounting tired of accounting, there is no energy to do the "management", this management can imagine the level of implementation in this area - the first, we had no time to observe the inventory in the end is reasonable; second there is no way to evaluate the purchase price of goods up and the market price is not the same.
After the implementation of the data obtained from the system will enable us to analyze the purchasing behavior. But also on the system, we will always be able to see inventory managers have the energy corresponding to the analysis of inventory is reasonable. They have the ability, time to strengthen the management, following the work of the workshop, materials with perceptual awareness. In addition, we also used for bulk material procurement bidding method, so tying up funds on reduced further.
Any business after the financial information, can save inventory, its principle is not to say the software itself to create wealth, but financial managers timely access to information through Ruanjian make more than ever to reflect accurate and efficient management. The core financial management is "control." If you can control in advance, management is more sophisticated, companies must be able to get benefits.
Reporter: transfer of management focus, bringing the level to improve financial management. From this perspective, IT's value in what areas? I mean, if the IT system makes manpower savings to "strengthen supervision", and access to benefits, then, then the business is not possible adoption Jian Dan De additional manpower to get the same revenue?
Xiang Yu: In the past some people have asked this question. So you see the problem. An increase of only one without changing the way management is not a scientific way of thinking. Western management thought that the management is very important that you choose what kind of tool. Ten people to do one thing, and one person plus a computer to do the same thing in the management point of view is that the two concepts, the difference is: corporate image are different; people with far less with the laws of man and machine.
In fact, that is just from the perspective of financial cost, business investment in IT systems, the cost of the machine by the machine back to the gradual depreciation, but the increase is the increase in net expenditure of a person, it is difficult to decrease, but also the benefits. Labor costs in China looks abroad also not as high, but growing. So even from this perspective also
Reporter: Please talk about what objectively there is still a shortcoming. From the project to run so far, there are a few things around the system is relatively deep impression on you?
Xiang Yu: If there is regret, I think we are all responsible for the implementation of several comrades to do part-time work system implementation, which means we have to apply again and again after the completion of own work time to do the work of financial management information. Looking back now, I think if we can best do the job, the system's effectiveness must be better.
Impression of something deeper, the first is the chief accountant of information on the work we have done the support of our request that he make a lot of coordination, and implementation of specific technical standards and the way free to let us do it, in any time the trust and support us. . In addition, we responsible for the implementation of several comrades in that period of time are very dedicated. Not only due to heavy workload, often working overtime late into the night, and resolved a number of insurmountable difficulties. A comrade in order to complete construction, and even a baby can not take care of his wife. Of course, an experience that makes this group of people is well calcined training. With the deepening of enterprise information, there are many of them into the management positions.
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